Productivity tools make or break an entrepreneur’s productivity level.

One way or another, the right tools with the right planning will help you get more jobs done in a shorter time span. And when you have more time in your hands, you can achieve more tasks than what’s expected.

Juggling so many tasks can be daunting and lead to a lot of stress. If you’re an entrepreneur and you want to become more efficient, productive and successful, here’s a list of tools you need to use today.

productivity tools for entrepreneurs


1. Buffer

Social media marketing is the next big thing in marketing. Regardless the size of your business, you got to engage in social and this is where Buffer helps you to improve your productivity level. You can schedule social media updates and perform serious analytics with Buffer. This makes building up your brand and company on social media extremely easy.


2. Hootsuite

Hootsuite is a powerful alternatives to Buffer. However, Hootsuite works slightly different from its competitors. Aside from scheduling and analytics, Hootsuite helps to increase productvity but having the social listening feature. You can listen and engage with customers while understand the strategies taken by your competitors.


3. Trello

trello productivity tools

Working with a team and want to delegate tasks efficiently? Trello allows you to do so — and in style! The thing that makes Trello a powerful productivity tool is that it allows you to drag and drop between projects (or also known as boards). You can create checklists, images and texts to take productivity to the next level. It comes with a free account and you can subscribe for paid ones for more features.


4. Evernote

Evernote is probably one of the best (and popular) productivity tools for entrepreneurs. It allows you to upload images, voice memo, texts, reminders and chat with your colleagues for team collaboration. What makes it really useful is the offline feature where you can access the notes anytime of the day from any mobile devices. Just like Trello, there are both free and paid accounts with different features.


5. Clear

This is an iPhone app and it does one thing (and only one thing) superbly well. It helps you to get organized and ensure that tasks are completed in a timely matter. Clear allows you to add new tasks and reminders under a few seconds. Simple actions such as swiping the tasks left and right would open up more options such as delete the task or marking the task as complete.


6. Any.Do

AnyDo for productivity

Another powerful task management app on smartphones. It integrates perfectly on computers too and the one thing that makes it stand out from the rest would be the ‘ morning notifications’. For example, when you set your day start at 9am, Any.Do will send you a reminder on tasks that need to be completed on the same day. You can snooze, change date or even set the tasks as complete. And the best part, it is free to download (paid plans available).


7. Asana

Looking for productivity tools to help your team with task management? Asana is a free project-management tool that allows teams to communicate without email, in one central location. Trust me, you can’t ask for more than this!


8. Fiverr

Entrepreneurs are always chasing for more time and yes, 24 hours isn’t enough. Fiverr is a market place to find for nearly everything (which starts at $5 per gig). If you are on a shoestring budget, you may want to consider getting a few gigs from Fiverr.


9. Elance

find freelancers to improve productivity

If you require a freelancer on a long term project, Elance is the answer. You can search for thousands of freelancers with different capabilities and price range. Personally, I love using Elance to find for Virtual Assistants (VA’s). The concept is pretty simple; You act as an employer and you post a project. Freelancers from all around the world will bid for the project and you can select them based on experience, price range etc. Payment could be done by milestones or after completing the project.


10. Social media platforms

Believe it or not, social media platforms are great source of productivity hacks. For example, spending sometime on Twitter or Pinterest would give you a couple of ideas for your upcoming project. Plus, with social media being live 24-7, you know that you are going to get the latest trends — every single time.


11. Talkwalker

Consider Talkwalker as a newer, more advanced version of Google Alerts. It offers more comprehensive results and more options that allow you to check for mentions of your company online. This helps with public relations and the chance to interact with people who are discussing your brand online.


12. DropBox

productivity tool using dropbox

DropBox allows you to share files with others, sync files across devices and ensuring your files are constantly accessible (while safe) in the cloud. As an entrepreneur, this is a great productivity tool as it allows you to share important files with your colleagues without needing to send an email attachment or using hard copies.


13. Google Drive

You already know about this tool, but the release of Chromebooks and the ability to convert and edit Microsoft Office documents make this productivity tool (and accompanying Docs and Sheets) a great way to collaborate and share documents with your clients, freelancers or employees. Do I really need to elaborate more on this?


14. Audible / Kindle Unlimited

Most entrepreneurs read a lot. For me, listening to audio version of the book is always an awesome way to save more time while increasing your productivity level. With both Amazon Kindle and Audible, you can listen to several audio books each month.


15. EventBrite

what is Eventbrite?

Are you looking for the latest networking event in town? Head over to EventBrite and discover tickets for small to medium size events at reasonable prices. EventBrite also allows you to create and host your own event in the case of need (which is awesome).


16. Meetup

Looking for bigger events to join and EventBrite isn’t capable to provide such resources? Meetup is the tool for you. It is a super effective way to find influencers, local events and networking groups in just a few clicks of the button.


17. Editorial calendar

Do you find yourself rushing to get posts published on your company blog? Using an editorial calendar like this one would help you to publish posts in a timely manner. It also allows you to be more productive and ensure your readers are constantly getting updates without fail.


18. Rainmaker Platform

rainmaker platform as a productivity tool

Looking for an all-in-one marketing platform for your startup business? Introducing the Rainmaker Platform; A complete marketing platform that allows you to build your own marketing and sales platform build under one roof. From superior web hosting to marketing tool, Rainmaker Platform takes your marketing and productivity level from A to A+ in just a few clicks. You can also try it for 14-days free using this link.


19. MailChimp

I bet you heard about email marketing before. Trust me, email marketing is a great productivity tool if done correctly. I use MailChimp as my email marketing provider and with it, I create multiple follow up emails and broadcast emails to be delivered at the right time — every week. MailChimp is set to send out welcome emails for new subscribers and specific emails for those who have completed several tasks; clicking on links, opening emails etc.

MailChimp has both free and paid plans which starts from $9 per month. Create a forever-free MailChimp account here.



IFTTT is the short form for IF This, Then That. Basically it allows you to create automated tasks to speed up your productivity level. One of my favorite (and most used) productivity hacks using IFTTT is when I tag ‘tasks’ to a post to Pocket app, it will automatically trigger and action which will add the the title and details of the post to my Evernote notebook entitled, Follow Up Tasks. Instead of manually saving the information on Evernote, IFTTT does it for me and it save up a lot of my time. At the moment, there are over 50 different actions and triggers to customize your automation.


What are your favorite productivity tools?

I hope I didn’t miss out any productivity tools that entrepreneurs can utilize. If you have any which is not listed, feel free to leave a comment and tell me about it!

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from Top 20 Productivity Tools Every Entrepreneur Should Know About contributed by Reginald Chan